Zetadocs Expenses

Zetadocs Expenses transforms how small and midsized businesses handle employee reimbursements and corporate spending. Replace paper receipts, spreadsheets, and manual data entry with mobile capture that feeds directly into Microsoft Dynamics 365 Business Central—no rekeying, no delays, no frustration.

Capture expenses on the go. Your team photographs receipts from anywhere, and the app extracts key details automatically. Submit claims in seconds rather than wrestling with forms and spreadsheets. Finance teams spend less time chasing approvals and more time closing the books.

Process reimbursements faster and fairer. Approve cash expenses quickly while keeping claims aligned with company policy and correctly coded for export. Employees get paid back without uncertainty or waiting weeks for manual review. Your finance team avoids the tedious work of rekeying every transaction into your accounting system.

Manage corporate cards with minimal effort. Match card statements directly to expenses instead of manually entering each transaction. Cardholders no longer need to remember which payment was which, and your reconciliation process shrinks from hours to minutes. The system handles the grunt work so your team can focus on analysis.

Handle business mileage and fleet expenses properly. Track fuel costs and vehicle miles for company cars and employee personal vehicles. Stay compliant with IRS and HMRC regulations, and recover every penny of VAT on fuel that you're entitled to claim.

Integrate seamlessly with Dynamics 365 Business Central and Dynamics NAV. Approved expenses flow automatically into your accounting system as purchase invoices or journals—employee names, GL codes, dimensions, and tax codes all populated correctly. Works with both Essentials and Premium editions of Business Central. Support for English, Danish, Dutch, French, German, Spanish, and Swedish means your international teams can work in their native language.

Get expert guidance when you transition. Support teams based in the UK and US help you move from paper and spreadsheets to a digital workflow, and remain available for ongoing advice as your process evolves.

Zetadocs Expenses requires an active account to run. Download the app and eliminate the inefficiency holding your expense management back.